View this email in your browser, Click Here Welcome to Volume 4 of The ASSEMBLY Show Exhibitor Bulletins. The purpose of this bulletin is to keep you up-to-date on information regarding The ASSEMBLY Show 2017, October, 24-26, at the Donald E. Stephens Convention Center in Rosemont, IL. IMPORTANT EXHIBITOR INFORMATION & LOGISTICS Rosemont Exposition Services (RES) Order Deadline is October 4th Make sure to place your labor, equipment and utility orders through RES before October 4th to receive the discounted rate. As a reminder, your exhibit space includes: • All direct to dock shipment drayage fees included in space fees • 8’ high back and 3’ side drape (Color = Hunter Green w/ Gold Accent Panels) • Company ID sign • 3 complimentary staff registrations per 100 net square feet (nsf) of paid exhibit space (example: 10’ x 10’ = 3; 10’ x 20’ = 6; 20’ x 20’ = 12) • FREE admission to all networking functions • FREE publicity & marketing opportunities including: - Company Profile in On-Site Show Program & Exhibit Guide - Customer Invitation Program - Pre and Post-Event Participant Lists - Unlimited Use of The ASSEMBLY Show Logo & Marketing Collateral - Company Press Releases Posted to Event Website - Registered Press List & On-Site Press Kits Your exhibit space does NOT include: • Furniture, Carpeting, or Floor Covering • Electricity, Internet, or Other Utilities • Labor to Install and or Dismantle • Cleaning and or Vacuuming To take advantage of less expensive pricing from RES for furniture, carpeting, and utilities, please order by the October 4th discount deadline date. What Exhibitors Can Do Without Unions at The ASSEMBLY Show The Donald E. Stephens Convention Center is a union facility which means that the convention center has signed agreements with various skilled trade unions (Carpenters, Teamsters, Riggers, Electricians, etc.) to provide services at the convention center. For a description of what services these trade unions provide, please see page 62 in the Exhibitor Service Manual. What you may not be aware of is that recent work-rules modifications now enable exhibitors to perform several set-up/dismantle tasks, which in the past were under union jurisdiction. These are itemized below, and if desired, may be completed by full-time employees of the exhibiting company. • Exhibitors may set up and dismantle their own booth displays. • Exhibitors may use hand tools and power tools to perform work within their booths. • Exhibitors may affix clamp-on lights to the top of their booth displays. • Exhibitors may calibrate and do repair work on internal circuit boards, and do interconnecting of peripheral computer equipment. • Exhibitors may do the connection of lighting, video equipment and light bulbs to an electrical outlet when the exhibitor has ordered the outlet. • Exhibitors may hang pictures, graphics, logos, etc. onto a back wall display when such items are designed to be affixed by pre-set velcro strips, permanently mounted hooks, or snaps. • Exhibitors may hand carry small packages, pop-up displays and desktop computer equipment provided it can be done without the use of a fork-lift, flat cart or dolly, only from a designated parking area. • Exhibitors may inflate balloons. • Video-recording may be done by exhibitors within the confines of their own booths using equipment owned or rented by the exhibiting company, provided such taping does not conflict with show management regulations, and does not require tools or ladders. • Exhibitors may un-pack, re-pack and set out their own product line within the booth for display purposes. Contact Information Exhibitor Support & Logistics Jack Thompson Floor Manager and Exhibitor Coordinator 312-286-1354 jack@theassemblyshow.com General Services Contractor (freight, carpet, furniture, carpet, utilities) Dave Houston Rosemont Exposition Services, Inc. (RES) 847-993-4654 dhouston@rosemontexpo.com Overall Event Operations Dana Marsoupian Sr. Events Manager 248-719-5416 marsoupiand@bnpmedia.com Marketing Lindsey Bryant Sr. Events Marketing Manager 248-786-1669 bryantl@bnpmedia.com Exhibit Hall Hours Tuesday, October 24 4:00pm – 7:00pm Wednesday, October 25 10:00am – 5:00pm Thursday, October 26 10:00am – 3:00pm View Past Bulletins • Exhibitor Bulletin #1 • Exhibitor Bulletin #2 Booth Security and Avoiding Theft The ASSEMBLY Show management provides 24-hour security at the entrances of the hall, and roving the show floor, during move-in, show hours, and move-out. Please note that security coverage is not “booth specific”, therefore it does not cover watching/monitoring/securing every exhibit booth. Ultimately, each exhibitor is responsible for the security of his or her own booth and the items within it. The ASSEMBLY Show does not have a problem and or history of excessive theft. However, we would suggest you consider the following. • Use Common Sense — Do not leave purses, briefcases, laptops/tablets, cell phones, coats, or anything of value unattended at any time in your booth, especially not overnight. • Overnight Security Guard — If you feel it is warranted (perhaps you have proto-type and or proprietary equipment being displayed), you can hire an unarmed security guard at a reasonable cost to man/watch your booth during non-show hours. If you would like to find out more about that service, please feel free to contact Jack Thompson, and he would be happy to help you. Another option (but you’d need ample space in your booth) is what’s called a security cage…where you can lock up valuable items in your booth. These come in different sizes and you can view them on page 45 of the Exhibitor Service Manual. • You Need Insurance — As an exhibitor, it is necessary for you to carry general liability coverage from an insurance company in good standing with minimum policy limits of $1,000,000 per occurrence and $2,000,000 aggregate. Make sure your insurance covers your booth display, merchandise, and theft of any employee personal items. This insurance must be in force during the lease dates of the event, October 20-27, 2017, naming BNP Media (2401 W. Big Beaver Rd. Troy, MI 48084) as the certificate holder. The Additional Insured’s must read as follows: BNP Media and Donald E. Stephens Convention Center. For information regarding affordable, short-term equipment, merchandise, display insurance click here.   Booth Cleaning During booth set-up, and during the show days, your booth is going to get trashed (no pun intended). Our general service contractor, Rosemont Exposition Services (RES) offers booth cleaning services, i.e., vacuuming and porter service (removal of trash from booths during the show), and they do a great job. See page 55 of the Exhibitor Service Manual. If you are going to want their services, we would highly recommend that you place your order in advance, as opposed to waiting until ordering at show site which could add waiting time. For those of you who are either Do-it-Yourselfers and/or those on a tight budget, here’s a thought. Bring your own vacuum and or cleaning suppliers, i.e., Windex, paper towels, etc. There are no rules that say you can’t vacuum/clean your own booth, and if you’re shipping your booth crate/boxes…just pack it along with the booth materials. ATTENDEE ENGAGEMENT List Requests As an exhibitor, you may request a pre-show and post-show attendee lists at no charge. Please complete and sign the forms found at the links below and send to Rachel Heiress at heiressr@bnpmedia.com to submit your list request. PRE-SHOW LIST REQUEST FORM POST-SHOW LIST REQUEST FORM Last Call for Sponsorships! Don’t miss out on these remaining sponsorship opportunities! Aisle Banners 5 Available (Aisles #1400, #1600, #1700, #2200, #2300) $1,750 TAS TV Interview Upgrade 5 Available $1,795 Mobile App Advertiser 4 Available $1,000 Tote Bag Inserts 9 Available $500 Social Media Don’t forget to use #AssemblyShow when tweeting and posting about your participation in The ASSEMBLY Show online!